Every analyzer in your lab, under control.
One register for every instrument — maintenance, calibration and cover dates that chase you before they lapse — kept up to date by the people who service them.
- No card, no sales call
- Unlimited instruments and users
- Built by the CrelioHealth team
- CMC lapsed 6 days agoIMM-001 · Cobas e411
- Calibration 20 days overdueBAL-001 · Weighing balance
- QC out of range: Sodium L2 (1-3s)ELE-001 · No action recorded
- Service contract expires in 12 daysAUT-001 · Vertical autoclave
- Preventive maintenance due in 3 daysHAE-001 · Sysmex XN-1000
The problem
Equipment records go wrong quietly
Nothing announces the drift. It surfaces at the worst moment — an assessment, a breakdown, a renewal quotation.
The register lives in a file
One spreadsheet on one laptop, last updated by someone who has since left.
Maintenance happens after the breakdown
The analyzer is serviced after it stops mid-run, with samples already collected.
Contracts lapse unnoticed
The next service visit arrives as a quotation — usually on the most expensive instrument.
The platform
Everything the equipment file needs
Not a generic asset tracker with lab words pasted on — every screen was shaped around how a diagnostic lab runs its instruments.
One register, tagged and current
Every instrument identified, labelled and owned by someone.
Equipment register
Asset number, serial, model, manufacturer, department and location for every instrument — the master record an auditor asks for first.
QR & barcode tags
Print a label sheet, stick it on the analyzer. Scanning opens that asset's history, due dates and a one-tap breakdown report.
Movement & handover
Track every shift between benches, departments and custodians, with acceptance sign-off so responsibility is never ambiguous.
Suppliers & service providers
Contacts, response SLAs and ratings, linked to the equipment they supplied and the tickets they attended.
Maintenance and cover that don't slip
Schedules, repairs, parts and contracts on one clock.
Preventive maintenance
Frequency-based schedules with category checklists. One open task per plan, rolling forward automatically as work is completed.
Breakdown & repair
Ticket from report to root cause to closure, with response time, parts consumed, service cost and downtime captured on the way.
Spares & consumables
Stock on hand, reorder levels, lot numbers and expiry. Issue parts straight against a repair so consumption is traceable.
Warranty & contracts
Contract type, provider, value and end date — with escalating reminders from sixty days out so cover never lapses unnoticed.
See it coming, prove it happened
Early alerts on one board; evidence that prints on demand.
Alerts that arrive early
Maintenance, calibration, warranty, service contract renewal, low stock and ageing breakdowns, ranked by severity on one board.
Calibration & QC
Certificate numbers, traceability, results and next-due dates. Daily QC logged against the instrument that produced it.
Utilization & downtime
Availability, MTBF, MTTR and utilization per instrument — the numbers that tell you what to service, replace or renegotiate.
History & audit trail
Every change recorded with user, timestamp and before/after values. Equipment history prints as a single document.
Getting started
Up and running in an afternoon
Add your instruments
Type them in or import the spreadsheet you already have. About ten minutes.
Stick on the QR tags
Print a label sheet. A scan opens that instrument on any phone.
Get told before it lapses
Maintenance, calibration, service contract and warranty dates chase you, not the other way round.
For labs preparing for accreditation
ISO 15189 clause 6.4 stops being the difficult one
Equipment is where assessments slow down, because it is where records are thinnest. The equipment file stays complete as a by-product of daily work, then prints on demand — identity, acceptance, maintenance, calibration, breakdowns and full history. In Dubai, where the DHA now ties licence renewal to accreditation, that file is what the decision rests on.
What clause 6.4.7 actually asks for →- Unique identity and full record for every instrument
- Acceptance, installation and entry into service on file
- Maintenance, breakdown and calibration history with traceability
- Complete audit trail: who did what, when, and what it was before
Common questions
Questions labs ask us
Who is this for — the laboratory or the distributor?
Both. A distributor manages the instruments they have installed across every laboratory they serve. The laboratory gets the equipment file that the service work builds up, which is what an assessor asks to see. Neither side is charged for the other's part.
Will this help with ISO 15189 clause 6.4?
It gives you the records clause 6.4.7 asks for: unique identity, acceptance and installation, maintenance and repair history, calibration with metrological traceability, and the full history each instrument accumulates. Accreditation still needs your own policies, competence records and internal audits — but the equipment file, usually the messiest part, stops being messy.
Do I need a LIMS to use it?
No. AssetLab is standalone and works whether your lab runs on paper, spreadsheets or any LIMS. If you run CrelioHealth, instruments can be linked to their LIMS records.
Is this a CMMS?
It does what a CMMS or medical equipment maintenance software does — preventive schedules, breakdown tickets, calibration tracking, contract reminders — but built only for diagnostic labs, so the records it keeps are the ones an assessor asks to see.
Put your equipment register on a proper footing
About ten minutes to enter your instruments — or import the spreadsheet you already have.